Privacy Policy
Effective Date: August 15, 2026
Last Updated: August 15, 2026
Koda Media LLC (“Koda Media,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Policy explains how we collect, use, disclose, store, and protect information when you visit our website, GrowthByKoda.com, submit a form, schedule a call, communicate with us, become a client, interact with our advertisements, or otherwise use our services.
By using our website or providing information to Koda Media, you acknowledge the practices described in this Privacy Policy.
1. Information We Collect
We may collect information that you voluntarily provide to us, including:
First and last name
Business name
Email address
Phone number
Business website
Industry
Business location
Marketing goals
Services you are interested in
Marketing budget information
Information submitted through contact, lead, application, onboarding, or booking forms
Communications you send to us
Information provided during sales, strategy, onboarding, or client calls
Information necessary to provide contracted services
We may also automatically collect certain information when you interact with our website, including:
IP address
Browser type
Device type
Operating system
Referring website or source
Pages visited
Time spent on pages
Links and buttons clicked
Approximate geographic location derived from an IP address
Website activity
Advertising and campaign attribution information
2. How We Collect Information
We may collect information through:
Our website
Contact forms
Lead generation forms
Strategy call forms
Appointment scheduling systems
Client onboarding forms
Email communications
SMS communications
Phone calls
CRM systems
Advertising platforms
Social media platforms
Analytics tools
Cookies and similar technologies
Client agreements and other business documents
Information you voluntarily provide directly to our team
We may also receive information from third-party services when you interact with our advertisements, scheduling tools, CRM systems, or other technology providers.
3. How We Use Your Information
Koda Media may use collected information to:
Respond to questions and inquiries
Contact prospective clients
Schedule and manage appointments
Provide requested information
Determine whether our services may be appropriate for your business
Prepare proposals or recommendations
Onboard new clients
Provide and manage our services
Communicate with clients
Send appointment confirmations and reminders
Send administrative and service-related communications
Provide customer support
Send marketing emails when permitted
Send SMS communications when permitted
Improve our website
Improve our marketing and advertising
Analyze website performance
Measure advertising effectiveness
Track leads and conversions
Maintain business records
Prevent fraud, abuse, or security threats
Enforce agreements
Comply with applicable laws and legal obligations
4. Cookies and Tracking Technologies
Koda Media may use cookies, pixels, tags, scripts, analytics technologies, and similar tools to understand how visitors interact with our website and marketing.
These technologies may be used to:
Remember website preferences
Measure website traffic
Understand visitor behavior
Identify traffic sources
Measure conversions
Improve website performance
Analyze advertising campaigns
Create advertising audiences
Deliver or measure relevant advertisements
Your browser may allow you to block, restrict, or delete cookies. Disabling certain cookies may affect the functionality of portions of our website.
5. Analytics and Advertising
We may use third-party analytics and advertising services to understand website activity and measure or improve our marketing.
These services may include platforms operated by companies such as Google and Meta.
Depending on the technologies implemented on our website, these providers may collect information about interactions with our website through cookies, pixels, device identifiers, or similar technologies.
Information collected through advertising technologies may be used for conversion measurement, analytics, audience creation, remarketing, and advertising optimization in accordance with applicable law and the applicable provider’s policies.
6. Email Communications
If you provide your email address, Koda Media may use it to communicate with you regarding:
Your inquiry
Requested information
Appointments
Proposals
Client onboarding
Services
Account or project information
Business updates
Follow-up communications
Marketing communications when permitted by law
Marketing emails will include an appropriate method to unsubscribe when required.
Unsubscribing from marketing communications does not necessarily prevent us from sending transactional, administrative, appointment-related, or service-related communications.
7. SMS and Text Messaging
If you provide your mobile phone number and consent to receive text messages, Koda Media may send SMS communications related to your inquiry, appointments, services, follow-up, or other communications covered by your consent.
Message frequency may vary. Message and data rates may apply.
You may opt out of marketing text messages by replying STOP. You may reply HELP for assistance where supported.
Consent to receive marketing text messages is not a condition of purchasing Koda Media’s services.
We do not sell or share mobile phone numbers or SMS consent information with third parties for their own marketing or promotional purposes. We may provide information to vendors that help us deliver text messaging services when necessary to provide those communications.
8. CRM and Lead Management
Koda Media may use customer relationship management systems to organize and manage communications with prospects and clients.
Information stored within our CRM may include:
Contact information
Form submissions
Appointment information
Communication history
Email activity
SMS activity
Lead source
Sales pipeline status
Notes related to inquiries or services
Client relationship information
This information may be used to provide services, manage relationships, improve follow-up, and maintain appropriate business records.
9. Information We Process for Clients
As a marketing agency, Koda Media may process information on behalf of clients while providing services such as advertising, CRM implementation, email marketing, SMS marketing, lead management, automation, and related services.
When we process personal information on behalf of a client, the client may be responsible for determining the purposes and means of that processing.
Consumers interacting with one of our clients should review that client’s privacy policy for information regarding the client’s privacy practices.
Koda Media uses client information only as reasonably necessary to provide contracted services, fulfill legal obligations, protect our rights, or as otherwise authorized by the client.
10. How We Share Information
Koda Media does not sell personal information in exchange for money.
We may disclose information to service providers and business partners when reasonably necessary to operate our business and provide services. These providers may include companies that provide:
Website hosting
CRM software
Email delivery
SMS delivery
Appointment scheduling
Payment processing
Analytics
Advertising
Cloud storage
Business communications
Website functionality
Security and fraud prevention
Professional services
These providers may process information according to their own terms, privacy policies, contractual obligations, and applicable law.
We may also disclose information when reasonably necessary to comply with law, respond to lawful requests, enforce our agreements, protect our legal rights, investigate fraud or security concerns, or protect Koda Media, our clients, users, or others.
11. Business Transfers
If Koda Media is involved in a merger, acquisition, financing, restructuring, sale of assets, or similar business transaction, information may be transferred as part of that transaction, subject to applicable law.
12. Data Security
Koda Media takes reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, electronic transmission, database, or storage system can be guaranteed to be completely secure. We therefore cannot guarantee absolute security of information transmitted to or stored by us.
13. Data Retention
We retain personal information for as long as reasonably necessary to:
Provide services
Maintain client and business relationships
Respond to inquiries
Maintain business and financial records
Resolve disputes
Enforce agreements
Protect our legal interests
Satisfy applicable legal, tax, accounting, or regulatory requirements
Retention periods may vary depending on the type of information and the purpose for which it was collected.
14. Your Privacy Choices
Depending on where you live and applicable law, you may have rights regarding your personal information.
These rights may include the ability to request:
Access to certain personal information
Correction of inaccurate information
Deletion of certain information
Information about how personal information is used or disclosed
Withdrawal of certain consent
Opt-out from certain marketing communications
Privacy rights vary by jurisdiction and may be subject to exceptions or verification requirements.
To submit a privacy request, contact Koda Media using the information provided at the end of this Privacy Policy.
15. Florida Residents
Koda Media LLC operates from Florida and complies with applicable Florida privacy and consumer protection requirements.
Florida residents may contact us regarding questions or requests concerning personal information using the contact information below. Any rights available under applicable Florida law will be handled in accordance with the requirements and limitations of that law.
16. Children’s Privacy
Koda Media’s website and services are intended for businesses and adults and are not directed toward children under the age of 13.
We do not knowingly collect personal information from children under 13. If we become aware that such information has been collected without appropriate authorization, we will take reasonable steps to delete it.
17. Third-Party Websites and Services
Our website may contain links to third-party websites, platforms, or services.
Koda Media does not control the privacy practices, security, content, or policies of third-party websites. Your interaction with third-party services is governed by their respective terms and privacy policies.
We encourage you to review those policies before providing personal information.
18. Social Media
Koda Media may maintain profiles on third-party social media platforms.
Information you submit or make publicly available through those platforms may be governed by the privacy policies and terms of the applicable social media provider.
Interactions with our social media accounts may also provide us with information made available by the platform in accordance with your settings and the platform’s policies.
19. Do Not Track
Some browsers provide “Do Not Track” signals or similar privacy controls. Because there is not a universally accepted standard for responding to all such signals, our website may not respond to every browser-based Do Not Track mechanism.
Where applicable law requires recognition of specific privacy preference signals, we will handle them as required.
20. Changes to This Privacy Policy
Koda Media may update this Privacy Policy periodically to reflect changes in our services, technology, business practices, or legal requirements.
When changes are made, the revised policy will be posted on our website with an updated “Last Updated” date.
Your continued use of our website after an updated policy becomes effective is subject to the revised Privacy Policy.
21. Contact Koda Media
Questions, concerns, or privacy requests regarding this Privacy Policy may be directed to:
Koda Media LLC
Sarasota, Florida, United States
Email: team@growthbykoda.com
Phone: (941) 201-9017
Website: GrowthByKoda.com
For privacy-related requests, please include enough information for us to understand and appropriately respond to your request.
Koda Media LLC
The Magic of Marketing. The Power of Sales.
This Privacy Policy is intended to provide a comprehensive website privacy disclosure for Koda Media’s stated practices. Privacy, advertising, email, SMS, and consumer-protection requirements can vary based on the technologies you deploy, the states where your visitors reside, and how you use customer data. Legal review is recommended before publication and whenever your data practices materially change.